|
|
|
|
|
|
|
In order to lead this project to the final outcome, the class will be divided into 2 groups, the decision makers (the board of directors who will provide necessary resources and approve the final outcome) and the procurement staff (those who are responsible for this acquisition). Following are the steps you will have to take:
Group 1: The decision makers
Week 1:
1. Holding a meeting to announce the acquisition plan to the procurement staff (the need, the resources for the acquisition, time frame,assignment of person in charge...)
Week 2-4:
Monitoring the acquisition process (hold periodical meetings/correspondence with the procurement staff to deal with any unexpected events or problems)
Create a checklist of acceptance criteria for the final selected product by the end of week 4
Week 5:
Holding a sum-up meeting to critically listen to the presentation of the procurement staff about the selected product and decide whether to approve of or reject the proposal.
Group 2: The procurement staff
Week 1:
Meeting with the board of director to take over the job
Studying the need of the company (number of computers, configuration, associated after-sale services, price range, security...) and the resources available for the acquisition (budget, in-house people who can provide technical support during the acquisition, etc) -> Create a checklist of criteria for the would-buy system.
Week 2-4
Studying the products available on the market and create a shortlist of promising candidates (at least 2 products)
Prepare a report on the final product that you are going to buy (provide the reason for your choice in terms of the system's configuration, cost, maintenance, security, etc) and ask for further resources if the system costs more than the expected amount.
Week 5
Making an oral presentation to the board of director and persuade them to adopt your proposal.
|
|
|
|
|
|
|
|
